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CONVENTION COMMITTEE
ABA Job Description

 

BASIC FUNCTION 
The Convention Committee selects locations and dates for future ABA conventions, selects the (City and/or Year) Convention Coordinator, and works to assist and support the Annual Convention Committee.  In the event of an emergency, the Committee members have the expertise and shall be prepared to assume any function or total leadership of a convention.
                 
The Convention Committee acts as the Custodian of Properties. 
The committee is responsible to maintain an inventory of all tangible properties of ABA. The committee shall know with whom and where all properties are located, shall submit an annual report of same, and shall assist in seeing that all properties are properly maintained.

 

CONVENTION COMMITTEE MEMBERS

  1. The Convention Committee shall have no more than seven voting members.
  2. The President shall consult with the present committee members and shall appoint four or five members, with Executive Board approval, for two-year terms. These members may serve an unlimited number of successive terms.
  3. The Chair shall be selected annually by the committee members.
  4. The Member-at-Large, during their elected term, shall serve on this committee with voice and vote. 
  5. The Immediate Past (City and/or Year) Convention Coordinator shall serve on this committee with voice and vote.
  6. The Hotel Coordinator and the President shall serve on this committee with voice and no vote.

 

CONVENTION COMMITTEE QUALIFICATIONS

  1. Have been an ABA member at least two years and have attended at least two conventions.
  2. Have an interest in learning the mechanics of putting on a convention and assisting with the work as needed.
  3. Be willing to be forward thinking and creative as to the member and convention needs in the future of ABA.
  4. Ability and time to accept and perform special assignments made by the Convention Committee Chair.

 

 

 

 

CURRENT PROCEDURES

  1. Committee Chair (selected from members).
    1. Conduct Convention Committee meeting(s) at convention. Provide agenda(s) for meeting. Conduct committee business via email throughout year.
    2. Have primary responsibility for locating a Convention Coordinator for upcoming conventions.
    3. Provide coordinator of upcoming conventions with current Convention Guidelines and Directives.
    4. Oversee updating and distribution of Convention Guidelines and Directives.
    5. Stay in touch with upcoming Convention planners to be sure event is on schedule
    6. Assign additional duties to Convention Committee members as required
    7. Sign copies of bell, tour, and entertainment contracts with (City and/or Year) Convention Coordinator after review.

 

  1. Hotel Coordinator
    1. See specific job description for Hotel Coordinator
    2. Attend Convention Committee meetings at convention.
    3. Participate in committee activity via email throughout the year.
  1. Financial Coordinator
    1. Assist or act as Convention Treasurer as requested.
    1. Attend Convention Committee meetings at annual convention.
    2. Participate in committee activity via email throughout the year.

 

  1. Convention Bell Coordinator
    1. Prepare and maintain list of bell manufacturers worldwide. Include catalogs if available.
    1. Assist or act as Convention Bell Chair as requested.
    1. Remit expenses to the Financial Coordinator.
    2. Attend Convention Committee meetings at the annual convention.
    3. Participate in committee activity via email throughout the year.
  1. Facilities Coordinator
    1. Assist Convention Facilities Coordinator and Convention Educational Program AV Operator as requested.
    2. Assist with ABA AV equipment used at Auction.
    3. Remit expenses to Convention Committee Financial Coordinator
    4. Attend Convention Committee meetings at the annual convention.
    5. Participate in committee activity via email throughout the year.

 

  1. Educational Programs Coordinator
    1. Annually update list of educational programs presented at each convention including titles and presenter.
    2. Assist Convention Educational Programs Chair as requested.
    3. Attend Convention Committee meetings at the convention.
    4. Participate in committee activity via email throughout the year.

 

 

Important information for name and logo copyrights for Convention Committee: 

Convention Guidelines shall include a section on use of the logo, specifically stating that the logo should be used on the front of the program; on each page where BEHOLD, exhibits and educational programs are referenced (e.g.: on the line at the bottom opposite the program page number); on the registration form; and in the Bell TowerSM where the educational programs are listed; and that “educational programs,” “exhibits of different types of bell collections” and “demonstrations of bells” are to be used whenever possible to describe same.


All ABA positions (officers, appointments, coordinators and committee chairs):
Review your Job Description and send any updates or note of ‘no changes’ to the Job Description Coordinator towards the end of your annual term.
Remit to Treasurer all expenses, with receipts by the end of fiscal year, March 31st.  Committees, whose budgets are large, remit expenses with receipts for payment periodically.
Prepare an annual report for your position and email/mail the report to the Secretary no later than one month before convention.
If a Discussion Form is sent to you by the Secretary, complete and return by email no later than one month before convention.

Important information for name and logo copyrights:
In any print communications there must be the use of the trademarks for the name and logo for ABA.
The first time the organization’s name appears it must be capitalized with the registered trademark following.  THE AMERICAN BELL ASSOCIATION®. 
For the registered trademark: ctrl+alt+r will work on most keyboards.  ®
The name of The Bell Towersm must have a superscript sm after it. 
The sm superscript can be made by clicking the superscript icon in your word processing program sm.
The logo must be the official logo of ABA with the registered trademark.