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Printer and Edit Friendly Copy



 ABA Logo                   

ABA Job Description


Shall be responsible for writing and procuring basic and informational bell material to be included in The Bell Tower and for preparing The Bell Tower copy for the printer.


   1. Experience in journalism
   2. Proficient in operating computer and software to prepare The Bell Tower
   3. Background in typing and editorial and communications skills
   4. Be dependable, friendly, creative, and a good correspondent


I. The Office: Equipment, Software, and Supplies

A. Equipment

Computer (2): desktop and portable.
Digital cameras (2) with extra chips and rechargeable batteries.
File cabinet and bookcases for reference books, past Bell Tower issues, and other material.
Printers (2): inkjet color and double-sided laser.

B. Software

Microsoft Word for processing text.
Microsoft Excel for preparing financial data.
Quark XPress for magazine layout.
Adobe Photoshop for photographs and graphics.
Internet access for e-mail and Internet searches.

C. Supplies

Ink toner for the printers; paper and envelopes; paper clips and scotch tape; postage; stapler, and other supplies.

II. Scheduling Material: Communication and Planning

A. Communication via mail, e-mail, telephone, fax

Mail and e-mail, most of the time.
Discuss matters where mail or e-mail is not enough via telephone.
Fax is occasional.
Communicate to:
            Remind contributors of deadlines.
Request material and photos.
Request permission from newspapers and magazines to reprint.

B. Planning – Year Round

Announcements and Reports of annual ABA Convention and Regional Meetings are spread over several issues, per The Bell Tower Committee guidelines.

January-February: chapter anniversaries; Bell Tower index for previous year.
March-April: proposed bylaw amendments (if any); Nominating Committee report (slate of officers).
May-June: color insert.
July-August: outgoing/incoming Executive Board.
September-October: convention report; new Executive Board and Committees.
November-December: holiday issue.

III. Preparing the Magazine

A. Gathering Material


B. Editing material

Edit material in Microsoft Word, and also do the following:

Photographs: strive to have a photo or graphic on every page.

C. Laying Out the Magazine

D. Submitting Magazine to Printing Company

Print one copy of final version of The Bell Tower.
Copy electronically to a CD.
Complete transmittal form.
Package material; deliver to drop-off location for overnight delivery to printing company.
Notify customer representative at the printing company.
Notify the Membership Chairman so he can submit labels to the printing company.

E. Printing Company Proofs

Printing company ships proofs (looks much like the final magazine) in 3-7 days.
Review suggestions.
Sign off.
Send proofs back to printing company via overnight delivery.
Printing company prints the magazine, attaches labels, and mails the magazine.
Send notice to ABA web site.
Request complimentary issues for non-members who gave permission to reprint articles and/or photos.

IV. Other Activities

Attend ABA Convention




Additional Assignments:

If necessary, search for new printing company:  Research possibilities; narrow list of possibilities; submit list of questions; evaluate responses; gather information and submit as report to The Bell Tower Committee; meet with company representatives.

Respond to ABA requests, inquiries, whatever.


Important information for name and logo copyrights for The Bell Tower Editor:

The Bell TowerSM Editor:  The Editor will make every effort to properly use and include the ABA logo, specifically by including it on the front cover, on the first page of Chapter Chimes  and of each article that is from a meeting’s educational program and identifying it as such, on the membership application, on pages where Convention educational programs are listed, and on the Convention registration form.

The Bell TowerSM Editor:  On the cover of each issue, the Editor will use the SM symbol after the title “The Bell Tower”, followed by the statement:  Official Publication of The American Bell Association International, Inc.

The Bell TowerSM Editor:  On the “Editor’s Message” page of each issue, the Editor will include the following statement:  The Bell Logo and the words “The American Bell Association” are registered Service Marks in the United States Patent and Trademark Office of the American Bell Association International, Inc., and the title “The Bell Tower” is a Service Mark of the American Bell Association International, Inc.   
In any print communications there must be the use of the trademarks for the name and logo for ABA.All ABA Position Instructions
(officers, appointments, coordinators and committee chairs):

All ABA positions (officers, appointments, coordinators and committee chairs)

Review your Job Description and send any updates or note of ‘no changes’ to the Job Description Coordinator towards the end of your annual term.
Remit to Treasurer all expenses, with receipts by the end of fiscal year, March 31st.  Committees, whose budgets are large, remit expenses with receipts for payment periodically.
Prepare an annual report for your position and email/mail the report to the Secretary no later than one month before convention.
If a Discussion Form is sent to you by the Secretary, complete and return by email no later than one month before convention.

Important information for name and logo copyrights:
In any print communications there must be the use of the trademarks for the name and logo for ABA.
The first time the organization’s name appears it must be capitalized with the registered trademark following.  THE AMERICAN BELL ASSOCIATION®. 
For the registered trademark: ctrl+alt+r will work on most keyboards.  ®
The name of The Bell Towersm must have a superscript sm after it. 
The sm superscript can be made by clicking the superscript icon in your word processing program sm.
The logo must be the official logo of ABA with the registered trademark.