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BEHOLD DISPLAYS COORDINATOR
(Bell Educational Hands Off Learning Display)
ABA Job Description

BASIC FUNCTION
The BEHOLD project provides a forum for Bell Education at ABA conventions.  It also provides a space for hospitality and a reference area for members to further their knowledge and enthusiasm of bells.

 

COORDINATOR OF BEHOLD DISPLAYS QUALIFICATIONS

  1. Be willing and able to coordinate displays.
  2. Have time to locate, communicate with and inform exhibitors and security members of requirements.
  3. Be responsible for BEHOLD Inventory including transportation thereof.
  4. Be familiar with email, WORD and EXEL or current technology.

 

CURRENT PROCEDURES

  1. Using hard copy and current technology files, develop a plan for each upcoming convention. Start two to three years prior to the convention you are planning.
  2. Work with Convention Chairs, Program Coordinators, CSC Chair, and Hotel Coordinator to gather ideas and space requirements.
  3. See the attached table, Potential Timeline for Coordinator, BEHOLD Displays, for assistance in preparing your plan,
  4. Make your best attempt to attend convention. In case of emergency, find someone to cover for you.
    1. During convention use time to gather information and meet the people with whom you will be working.
    2. Be prepared to present a verbal report of annual highlights and recognition of volunteers.
    3. Be present for Convention set-up day to assign display spaces and help with set-up of displays.
    4. Stop by during convention to answer questions, recruit for future years and help with any problems.
    5. Last day of convention be available to help dismantle displays and ensure everything has been removed from the room. If necessary, pass inventory to the next coordinator.
  5. Shortly after convention: Write and send thank you notes to all volunteers.

 

Attached: Potential BEHOLD Timeline (.rtf)
                 BEHOLD Display Letter (.rtf)

 

Important information for name and logo copyrights for the BEHOLD Chairperson: The Chairperson will include “exhibits of different types of bell collections” in any and all explanations of BEHOLD in the Convention program, in The Bell TowerSM, and on the web site.


All ABA positions (officers, appointments, coordinators and committee chairs):
Review your Job Description and send any updates or note of ‘no changes’ to the Job Description Coordinator towards the end of your annual term.
Remit to Treasurer all expenses, with receipts by the end of fiscal year, March 31st.  Committees, whose budgets are large, remit expenses with receipts for payment periodically.
Prepare an annual report for your position and email/mail the report to the Secretary no later than one month before convention.
If a Discussion Form is sent to you by the Secretary, complete and return by email no later than one month before convention.

Important information for name and logo copyrights:
In any print communications there must be the use of the trademarks for the name and logo for ABA.
The first time the organization’s name appears it must be capitalized with the registered trademark following.  THE AMERICAN BELL ASSOCIATION®. 
For the registered trademark: ctrl+alt+r will work on most keyboards.  ®
The name of The Bell Towersm must have a superscript sm after it. 
The sm superscript can be made by clicking the superscript icon in your word processing program sm.
The logo must be the official logo of ABA with the registered trademark.

 

Convention "BEHOLD" Display

 FROM: "BEHOLD" Display Coordinator

 TO: Exhibitors

 Thank you for agreeing to mount a display for the Bell Education Hands Off Learning
 Display project at convention.

Tables will be supplied by the hotel.  Security will be provided at all times by members of ABA who will act as hospitality members in the room when it is open.  When the room is closed, our displays will have the same security provisions as the bells in the exhibits room.  The room will be secured and locked.
  
You may mount your display in any way you choose.  You may use just the table space, a triptych, shelves or other methods.  Don’t be afraid to be creative if you want. Note that the whole display cannot be more than 15" deep. Viewers will be close to the displays so keep that in mind when setting up.  Consider placing fragile items farther back.

Please put a title on your display and take credit for it by having your name someplace.

You might want to include a little bibliography of references - to indicate any research you did on your project.  But that is not necessary.
   
It is our hope that other ABA folks will be so enthusiastic about the project that they will start thinking about what they could display next year. This is an ongoing annual project that we hope will be present for every convention - to help people learn more about bells.
   
Consider this: when you get home from convention, you will have a ready-made exhibit for your local library, school or anyplace else!
   
If you have any questions, please contact the BEHOLD Coordinator.

 

Thanks for your help,

 

 

BEHOLD Coordinator

 

POTENTIAL BEHOLD TIMELINE
Work on future conventions may start at anytime
  Time Task Notes
1-2 YEARS BEFORE CONVENTION      
    Contact Convention Coordinator when appointed  
    Contact Convention Program Coordinator when appointed  
       
YEAR BEFORE CONVENTION      
    Contact Convention Program Coordinator for list of program presenters.  
    Contact program presenters and ask if they would like to have a display in the BEHOLD Room  
    Contact other members and ask if they would like to place a display.    
    Attempt to have a display to compliment the Convention theme.  
  March 25  If requested, send a list of displays to the Convention Coordinator before the April 1 Bell Tower deadline.  
    Obtain attendee list and identify possible hospitality/security persons for the BEHOLD Room  
    Contact Membership Expansion Chair and Special Services Coordinator to see what they may be providing (rack cards, business cards, etc)  
  May - June Prepare floor plan, signs, hospitality schedule, inventory sheet  
    Send final list of displays with instructions to to all persons planning a display  
    Send hospitality/security schedule and instructions to those members who have agreed to be hosts in the BEHOLD Room  
       
DURING CONVENTION      
  Day Before Be available during  room set to ensure correct set-up.  
  First Day Set up room and assist any displayers needing help  
  First Session Be present at the first open session to help resolve any problems.  Consider opening an hour after exhibit room opens to allow for hospitality persons browsing.  
  Any Day Be prepared for surprise last minute requests for items to be displayed  
    Meet with future Convention Coordinators to gather information on what might be wanted for the next year.  
  Pack-up Be present and ensure all items are removed from the room.  
       
       
AFTER CONVENTION      
    Send Thank you notes to displayers and hospitality members  
    Submit expenses to the Convention Treasurer