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                 American Bell Association International, Inc  

Certificate Of Incorporation

 

EFFECTIVE JANUARY 4, 1984

 

STATE OF CONNECTICUT

 

ARTICLE I - NAME

 

                The name of the Corporation shall be The American Bell Association International, Inc.

 

ARTICLE II - PURPOSE

 

                The Corporation is organized exclusively for educational and scientific purposes related to the collection, preservation, restoration, study and research of bells.  As such, the Corporation is empowered to conduct all affairs necessary or desirable to achieve these purposes.

 

The foregoing enumeration of powers shall not be in limitation of the rights, powers and privileges of this Corporation.  This Corporation may exercise all of the rights, powers, and privileges granted to Corporations under the general laws of Connecticut and may conduct in any manner whatever any business not prohibited by law to a Corporation organized under Chapter 600 of the General Statutes of Connecticut.

 

ARTICLE III - NON-PROFIT

 

                The Corporation is non-profit and shall not have or issue shares of stock or pay dividends.

 

ARTICLE IV - MEMBERSHIP

 

There shall be one class of members.  All members shall have voting privileges as set forth in the Bylaws of the

Corporation.

 

Member shall mean and refer to any person who has paid his or her membership dues.

 

ARTICLE V - OTHER PROVISIONS

 

No part of the income of the Corporation may be distributed to any member, director or officer of the Corporation,

provided, however, reasonable compensation may be paid for services rendered by such individuals.

 

In addition, benefits may be granted to its members, directors or officers in conformity with the Corporation non-profit purposes, and further provided that the distribution upon dissolution or final liquidation of this Corporation shall not be deemed a distribution of income (if in accordance with Chapter 600 of the General Statutes of Connecticut).

 

Directors shall hold office as set forth in the Bylaws of the Corporation.

 

Explanatory Notes

 

1. This Certificate of Incorporation (or Corporate Charter) has, in essence, replaced our Constitution.  This Certificate is on file in the Office of the Secretary of the State of Connecticut.  The wording cannot be altered in any way without notifying that office and receiving its approval.

 

2. The Executive Board of The American Bell Association International, Inc., shall be considered Corporate Directors.

 

                3. Current Connecticut Statutory Resident Agent, Marcia Andrus, Past President


 

 

                    American Bell Association International, Inc 

BYLAWS

(Revised June 26, 2016)

 

ARTICLE I - NAME

SECTION 1. The name of the Corporation shall be The American Bell Association International, Inc. ABA shall be used in all cases where these Bylaws and Standing Rules refer
                      to the Corporation.

SECTION 2. The Bell Logo and the words “The American Bell Association” are registered Service Marks in the United States Patent and Trademark Office of the American Bell AssociationInternational, Inc. and the title The Bell Tower is a Service Mark of the American Bell Association International, Inc.

 

ARTICLE II - PURPOSE

ABA is organized for educational and scientific purposes related to the collection, study, preservation, restoration, and research of bells of all kinds.

 

ARTICLE III - MEMBERS

There shall be one class of membership.  All persons of the same family residing at the same address are covered by one paid annual membership, and all shall be entitled to vote. 

 

ARTICLE IV - FINANCES

SECTION 1. FISCAL YEAR

The fiscal year of ABA shall be April 1 through March 31.

SECTION 2. DUES

A.The dollar amount of dues for membership shall be determined by the Executive Board and then approved by the members at the annual business meeting.

B.  Membership shall be renewed annually from the date of joining. A renewal notice shall be sent to each membership address and dues shall be forwarded to the Membership Coordinator or other designee selected by The Bell Tower Committee and approved by the Executive Board. 

C.  Membership shall include one subscription to ABA's magazine, The Bell Tower.

SECTION 3.  INSURANCE AND BONDING

A. ABA shall maintain comprehensive general liability insurance in sufficient amounts at all times.

  
B.  ABA shall arrange for the bonding of persons as outlined in these Bylaws and for others deemed necessary by the Executive Board.

 

SECTION 4.  OTHER FUNDS

The Executive Board may establish other funds to receive donations that provide support for operations, educational programs, and various projects that help fulfill the goals of ABA.

 

ARTICLE V - CHAPTERS AND REGIONAL GROUPS
        

SECTION 1.  ABA encourages the formation of Chapters and Regional Groups. 

SECTION 2.  If a Chapter or Regional Group has bylaws, the bylaws shall not conflict with ABA Bylaws and Standing Rules.

SECTION 3.  For a Chapter or Regional Group to be part of ABA and listed in The Bell Tower, at least one officer of the chapter or regional group shall be a member of ABA.

SECTION 4.  The presiding officer of a Chapter or Regional Group may use either the title President or Chair, as long as it is preceded by the chapter or group name.

 

ARTICLE VI - OFFICERS

SECTION 1.  The Officers of ABA shall be a President, First Vice President, Second Vice President Secretary, and Treasurer, elected as provided in Article X.

SECTION 2.  All Officers shall take office at the time of their election but they shall be formally installed as the last order of business on the final night of the annual convention.

SECTION 3. QUALIFICATIONS

  1. Candidates for elective office shall have been ABA members for at least two years immediately prior to their nomination and shall have attended at least two conventions.
  1. Candidates for elective office shall have previously served either as an Officer, Member-at-Large, Chair/Co-Chair of an ABA Committee, District Representative, President/Chair of a chapter, or as members for at least three years of The Bell Tower Committee or the Convention Committee. 

SECTION 4.  TERMS OF OFFICE

  1. Officers are elected for a term of one year, or until their successor is elected.
  1. With the exception of the Treasurer and Secretary, no officer can serve consecutive terms. The Treasurer and the Secretary can be elected for a maximum of four terms. 

SECTION 5.  VACANCIES

  1. A vacancy occurring in the offices of President or First Vice President shall be filled according to the provisions in Article VII, Sections 2 and 3.
  1. The President, with approval of the Executive Board, shall have the authority to fill a vacancy in the offices of Second Vice-President, Secretary and Treasurer.

 

ARTICLE VII - DUTIES OF OFFICERS

SECTION 1.  PRESIDENT

The President shall:

  1. preside at all meetings of ABA and the Executive Board; shall be responsible for the general conduct and affairs of the organization; shall be responsible for all necessary arrangements for any meetings;
  1. appoint, with approval of the Executive Board, a Legal Advisor, Parliamentarian, Tax Consultant, Audit Committee Chair, and members of the Bylaws and Nominating Committees;
  1. appoint, with approval of the Executive Board, members to positions or special committees as deemed necessary for the functioning of ABA;  appointments may include, but are not limited to:  Auction Coordinator, BEHOLD Coordinator, Chaplain, Chapters and Regional Groups Coordinator, Historian, Hotel Coordinator, Website Coordinator, Job Description Coordinator, Membership Coordinator, Membership Expansion, Social Media Coordinator, Special Services Coordinator, Town Crier, and Welcome Letter Writers (duties for these positions are included in the Standing Rules);
  1. assign Officers or the Member-at-Large to serve in an advisory capacity with no vote on any committee, except as allowed in these Bylaws;
  1. be an ex-officio member of all committees except the Audit and Nominating committees;
  1. approve in writing, all special orders drawn upon the treasury.

SECTION 2. FIRST VICE PRESIDENT

  1. In the absence of the President, the First Vice President shall preside and perform the duties of the President.  Upon the death, resignation, or removal from office of the President, The First Vice-President shall assume the Presidency.
  1. The First Vice-President serves as a member of the Budget Committee.

            
SECTION 3.  SECOND VICE PRESIDENT
       
In the event of death, resignation, or removal from office of the First Vice President, the Second Vice President shall assume the duties of the office of First Vice President.

SECTION 4.  SECRETARY
            
The Secretary shall:

  1. keep accurate minutes of all meetings of ABA and the Executive Board and shall send the transcribed minutes to the President for approval;
  1. furnish to each member of the Executive Board, the President's file, and the Historian copies of the approved minutes of meetings and committee reports within sixty days after the conclusion of the convention;
  1. keep up-to-date copies of the Charter, Bylaws, and Standing Rules.

 

SECTION 5.  TREASURER
               
The Treasurer shall:

  1. deposit all ABA funds in the same bank, in separate savings and checking accounts and Certificates of Deposit in the name of "The American Bell Association International, Inc.";  bank required signature cards shall be signed by the President, Treasurer, and First Vice President;
  1. pay all bills as budgeted, and any other bills upon written voucher signed by the President, or as authorized by a majority of the Executive Board;                   
  1. prepare quarterly financial reports and submit copies to the Executive Board and the Tax Consultant;
  1. serve as Chair of the Budget Committee;
  1. prepare the complete financial report for the fiscal year ending March 31st and forward the report to the Tax Consultant no later than May 31st;
  1. provide all financial records for the fiscal year to the Audit Committee at the time of the convention;
  1. complete an audit within sixty days after receiving the income and expense receipts from the Convention Treasurer. Copies of the audit report shall be sent to the President, Convention Committee Chair, (City and/or Year) Convention Coordinator, and Convention Treasurer;
  1. present to the membership at convention the annual financial report along with the most current quarterly financial statement;
  1. retain all financial instruments such as passbooks, statements, or certificates of deposit and give an updated list to the President as changes are made;
  1. be bonded for an amount sufficient to cover the financial exposure of  ABA.  If the Treasurer is unable to serve or fulfill the duties of the office, the President shall be empowered to sign checks and be covered by the blanket bond until a successor has been appointed or elected.                                                                                                                            

 SECTION 6.  ANNUAL REPORTS

A. All Officers shall submit an annual report to the Secretary prior to convention.

B. All Officers shall deliver all materials to the position’s successor within sixty days of leaving office.

     

ARTICLE VIII - MEETINGS


SECTION 1. MEMBERSHIP MEETING

ABA shall hold at least one general membership meeting each year called the annual convention. The date and place shall be determined by the Executive Board. The purpose of the meeting is to conduct business and provide educational and social opportunities for the membership

SECTION 2. QUORUM      

A quorum for the transaction of business shall be a majority of the paid registered members in attendance at the annual convention.

 

ARTICLE IX - EXECUTIVE BOARD

SECTION 1. COMPOSITION

  1. The Officers, the Immediate Past President, and the Member-at-Large, are the members of the Executive Board and are the Corporate Directors of ABA. 
  1. One past President selected by the Past Presidents’ Group shall serve on the Executive Board for a one year term with no vote.                 
  1. The Legal Advisor shall serve on the Executive Board with no vote.   
  1.  The Parliamentarian shall serve on the Executive Board with no voice or vote. 
  1. Two members of the same family living in the same household shall not serve on the Executive Board at the same time.
  1. No member shall hold more than one elective office at one time.

SECTION 2.  AUTHORITY

The Executive Board shall be the governing body of ABA with authority to have general supervision of the affairs between annual meetings and to perform such other duties specified in these Bylaws.

SECTION 3. MEETINGS AND QUORUM

  1. The Executive Board shall hold a regular business meeting during the annual convention for the purpose of ratifying actions taken in special meetings since the last convention, receiving reports, and conducting other business as needed.
  1. Special meetings of the Executive Board may be held upon call of the President or at the request of four members of the Executive Board.
  1. Special meetings may be held by electronic means, including email, under the procedures set forth in the Special Rules of Order.
  1. A quorum for Executive Board meetings shall be equal to one more than half of the number of the current voting Board members.

SECTION 4.  MEMBER-AT-LARGE

  1. One Member-at-Large is elected for a term of two years and shall be limited to one additional consecutive term.
  1. A candidate for Member-at-Large shall have been a member of ABA for at least two years immediately prior to nomination and shall have attended at least two conventions.  A candidate shall have previously served either as an Officer, District Representative, Chair/Co-Chair of an ABA committee, President/Chair of a chapter, or as a member for at least three years of The Bell Tower Committee or the Convention Committee.  
  1. The President, with approval of the Executive Board, shall have the authority to fill any vacancy in the position of Member-at-Large.
  1. The Member-at-Large shall:

(1). be a regular voting member of the Executive Board;

(2). serve, with voice and vote, on the Convention Committee;

(3). submit an annual report to the Secretary prior to convention;

(4). deliver all official material to the position’s successor within sixty days of leaving 

SECTION 5. IMMEDIATE PAST-PRESIDENT
             
The Immediate Past President shall:

  1. be a voting member of the Executive Board;          
  1. be a non-voting ex-officio member of the Nominating Committee;

             

ARTICLE X - NOMINATIONS AND ELECTIONS

SECTION 1.  SLATE OF OFFICERS AND MEMBER-AT-LARGE

  1. The Nominating Committee shall submit a slate of nominees consisting of one candidate for each Officer position and one Member-at-Large. The offices of Immediate Past President, President and First Vice President are filled by the previous President, First Vice President and Second Vice President, respectively, who automatically move up to said positions unless they indicate, in writing, that they do not desire to serve.
  1. An alternate nominee for any office may be submitted to the President not later than thirty days before the annual convention.  The document must be signed by at least fifteen members and include written permission of the candidate.

SECTION 2.  ELECTION

A majority vote of the members present at the annual business meeting shall be required for election.  If there is one candidate for each office, the election shall be by voice vote.  If there is more than one candidate presented for an office the election shall be by ballot. 

 

ARTICLE XI - APPOINTMENTS
      
SECTION 1. TERM OF OFFICE

      All appointees may serve an unlimited number of successive terms, unless specifically prohibited in the Bylaws.  All appointments are subject to reappointment by the incoming President with approval by the new Executive Board.

SECTION 2. REPORTS

      Reports of all appointees shall be submitted to the Secretary prior to the annual convention.  

SECTION 3.  APPOINTED POSITIONS

A. Legal Advisor
      
      The Legal Advisor shall:       

(1). be responsible for handling legal matters for ABA; 
                              
(2). approve, prior to the signing, all contracts and legal documents that bind ABA. In the absence of a Legal Advisor, the Executive Board shall assume this function;            

(3). be the custodian of bonds covering the Treasurer and Membership Coordinator.  In the absence of a Legal Advisor, the President shall assume this function;

(4). serve as an advisor to the Executive Board, Bylaws Committee, Bell Tower Committee and Convention Committee, with no vote.

B. Parliamentarian
                 
      The Parliamentarian shall:

(1). be thoroughly familiar with ABA Bylaws and Standing Rules and Robert's Rules of Order, Newly Revised and shall be prepared to advise the President at all times as to proper parliamentary procedure;

(2). serve as an advisor to the Executive Board with no voice or vote;

(3). be present at business meetings and at any other time as desired by the President.

(4). Serve on the Bylaws Committee with voice but no vote.

C. Tax Consultant
                
The Tax Consultant shall receive copies of all of the Treasurer's quarterly financial reports for information and review.  Upon receipt of the complete financial report for the fiscal year ending March 31st, the Tax Consultant shall prepare Federal/State tax returns for the Treasurer's signature and submit them to the taxing authorities. Copies shall be sent to the President and the Legal Advisor. 

 

ARTICLE XII - COMMITTEES

SECTION 1.  TERM OF OFFICE

  1. Committee chairs and members may serve an unlimited number of successive terms, unless specifically prohibited in the Bylaws.  All appointments are subject to reappointment by the incoming President with approval by the new Executive Board.
  1. Two members of the same family living in the same household shall not serve on any committee at the same time.

SECTION 2. MEETINGS

      Each committee shall hold a meeting at the time of the annual convention. Special meetings may be held by electronic means, including email, under the procedures set forth in the Special Rules of Order.

SECTION 3.  BUDGETS

      Unless otherwise provided in these Bylaws, an operating budget shall be established for each committee and shall be included by the Budget Committee in the overall ABA budget approved by the membership at the annual business meeting.

SECTION 4.  AUDIT COMMITTEE

A. The President, with Executive Board approval, shall appoint the Audit Chair.  With approval of the President, the Chair shall appoint at least two other members.

B. The Audit Committee shall audit the Treasurer's books at the time of the annual convention and at other times as directed by the Executive Board.

C. The Chair shall give a report of the audit at the annual convention.

      
SECTION 5. THE BELL TOWER COMMITTEE

A. Composition

(1). The Bell Tower Committee shall have six voting members.

(2). Members shall be appointed by the President, with Executive Board approval, for three-year terms, and may serve an unlimited number of successive terms.

(3). The President, The Bell Tower Editor, and the Membership Coordinator shall serve as ex-officio members with no vote.

(4). The Chair shall be selected annually by the committee members.

(5). Members filling duty-specific positions shall be determined by joint member decision, and shall be approved by the Executive Board.

B. Duties

(1). The Bell Tower Committee shall work closely with the Editor, Membership Coordinator, and the printer to coordinate the production of The Bell Tower.

(2).The Bell Tower Committee shall allocate funds required to produce The Bell Tower within the budget they have recommended; this budget shall be approved by the Executive Board and voted on by the members at the annual convention as part of the overall ABA budget. The budget shall include estimated income from advertisers.

SECTION 6.  BUDGET COMMITTEE

A. Members shall be the Treasurer, the First Vice-President, and the Chair of The Bell Tower Committee.

B. The Treasurer shall be Chair of the Budget Committee.

C. The Treasurer shall present the proposed annual budget to the membership for vote at convention.

SECTION 7.  BYLAWS COMMITTEE

  1. The President shall appoint three members to the Bylaws Committee. The members shall select the Chair.  The members shall be familiar with ABA's Charter, Bylaws, and Standing Rules.
  1. The Bylaws Committee shall consider suggested changes, send recommendations to the Executive Board for review, and submit proposed amendments for publication in the March-April issue of The Bell Tower.
  1. The Bylaws Chair shall present any proposed amendments to the members at convention.

SECTION 8.  CONVENTION COMMITTEE

A. Composition

(1). The Convention Committee shall have no more than seven voting members.

(2). The President shall consult with the present committee members and shall appoint four or five members, with Executive Board approval, for two-year terms. These members may serve an unlimited number of successive terms.

(3). The Member-at-Large shall serve on this committee with voice and vote.

(4). The immediate past (City and/or Year) Convention Coordinator shall serve on this committee with voice and vote.

(5). The Chair shall be selected annually by the committee members.

(6). The Hotel Coordinator and the President shall serve on this committee with voice and no vote.         

B. Duties

(1). The Committee shall make recommendations to the Executive Board regarding the date and location of the annual convention.  

(2). The Committee shall appoint, with Executive Board approval, the (City and/or Year) Convention Coordinator.

(3). The Committee shall oversee and assist, as needed, in any phase of the annual convention.

(4). In the event of an emergency, the Committee members have the expertise and shall be prepared to assume any function or total leadership of a convention.                 

(5). The Committee shall be custodian of all tangible properties of ABA.

SECTION 9.  NOMINATING COMMITTEE

A. The President, with Executive Board approval, shall appoint three members to the Nominating Committee. The committee members shall select the Chair. The Immediate Past President shall be an ex-officio member with no vote. 

B. The Nominating Committee shall prepare a slate of nominees for Officers and Member-at-Large to be presented for election.  A written statement of acceptance must be obtained from each nominee.

C. The slate for election shall be published in the March-April issue of The Bell Tower.

D. The Chair of the Nominating Committee shall present the slate at the annual convention.

 

ARTICLE XIII - PARLIAMENTARY AUTHORITY
                                                                                
The rules contained in the current edition of Robert's Rules of Order, Newly Revised shall govern ABA in all cases to which they are applicable, and in which they are not inconsistent with these Bylaws, Standing Rules, and any Special Rules of Order ABA may adopt.

 

ARTICLE XIV - AMENDMENTS

SECTION 1. These Bylaws may be amended by a two-thirds vote of the members in attendance at the annual business meeting, a quorum being present. Proposed amendments shall be              published in the March-April issue of The Bell Tower in the year of that annual convention.

SECTON 2.  The Bylaws Committee is authorized to correct article and section designations, punctuation, and cross references, and to make such other technical and conforming changes as may be necessary to reflect the intent of ABA in connection with amendment to the Bylaws or Standing Rules.           

 

ARTICLE XV - DISSOLUTION

Upon dissolution of ABA, the Executive Board shall, after paying or making provisions for the payment of all the liabilities, dispose of all the assets exclusively for the purposes of the ABA in such manner as the Executive Board shall determine, taking into consideration the rules under sections 501(C) (4) of the Internal Revenue Code.     

      


 

                    American Bell Association International, Inc

 

 

Standing Rules

(Revised June 26, 2016) 

 

USE OF ABA LOGOS

1. When a money or sales transaction is involved, no use of the General Grant bell logo or The Bell Tower logo shall be made without written permission of the ABA Executive Board.

PURPOSE

2. ABA shall not participate in any political activities, propaganda, or otherwise attempt to influence civil legislation or elections. ABA shall not, except to an insubstantial degree, engage in any activity that is not in furtherance of the purpose of ABA. 

3. No member or group of ABA can commit ABA to a policy, project, or purpose, without written approval of the Executive Board.

MEMBERSHIP DATA AND DIRECTORY

4. Membership data is confidential and intended for specific internal use as approved by the Executive Board. 

5. A Membership Directory is furnished for private and non-commercial use by ABA members only. 

6. Membership Directories are published every third year, if practical, taking into consideration associated costs.

a. The President, with Executive Board approval, shall appoint in January of the publication year, a coordinator to secure cost estimates and to make recommendation for distribution.

b. Any action by the Coordinator shall have prior approval by the Executive Board.

7. The Membership Coordinator shall provide directory changes for publication in each interim issue of The Bell Tower.

8. Membership data and directory information shall not be released to any individual or organization except by prior written consent of the Executive Board.

9. Membership data and directory information shall not to be made available electronically through the ABA website.

BUDGETS

10. All expenses over and above the budgeted amount of ABA positions and committees shall be paid by ABA upon the presentation of a statement of these expenses and approval of same by the Executive Board.

OTHER FUNDS

11. The Collins Memorial Bell Tower Fund, established in 1991, honors the Collins family through contributions to help maintain excellence and perpetuation of the publishing of The Bell Tower.  Contributions are not tax deductible.  Donors are acknowledged in an issue of The Bell Tower.  The fund is administered by The Bell Tower Committee.

12. The Convention Emergency Reserve Fund is to protect ABA when circumstances may result in a convention financial loss.  The fund can be used to cover possible contractual penalties or other unexpected expense. The fund shall be administered by the Executive Board

13. Friends of ABA, established in 2005, welcomes unrestricted non-deductible contributions. Funds are placed in the General Fund and help provide support for activities that help fulfill the goals of ABA. Donors are acknowledged in the annual report and an issue of The Bell Tower.  Categories of recognition are set by the Executive Board. Appeals are included in The Bell Tower and with dues notices. The First Vice President, Treasurer and Membership Coordinator work together to coordinate appeals, receipts and recognition.

 

MEETINGS

14. Should a new item be brought to the floor, the presiding officer shall refer the item to the Executive Board for study before any vote is taken.

15. ABA shall not accept responsibility for any travel arrangements made by members to or from Convention, Executive Board, Regional, or Chapter meetings.  This includes tours before and after convention that are not sanctioned and approved as an activity of ABA by the Executive Board. 

16. ABA shall not be liable for any sickness, injury, damage, loss, accident, delay, strike, weather, or other misfortune which may be caused by the defect of any vehicle or the negligence or default of any company or person engaged in performing any of the services involved.

 

INSTALLATION

17. The Immediate Past-President shall be responsible for conducting the installation of the newly elected Officers.

18. The President shall have the honor of receiving at time of installation, the official General Grant Bell with its engraved base, along with the Presidential Organizational Bell.  The President shall be responsible for same during the term of office.

 

 

APPOINTMENTS

Note: The positions listed may be appointed annually by the President, with approval of the Executive Board; additional details may be found in Job Descriptions.

19. AUCTION COORDINATOR – appoints a working committee and organizes all aspects of the auction held at the annual convention.

20. BEHOLD (Bell Educational Hands Off Learning Display) COORDINATOR - solicits exhibitors, coordinates displays of different types of bell collections and research material, and creates an atmosphere of hospitality at convention.

21. CHAPLAIN - gives the invocations for the official opening of the annual convention and for the closing banquet. 

22. CHAPTERS AND REGIONAL GROUPS COORDINATOR - assists and encourages any member in the formation of a Regional Chapter or Group; encourages their representation at the annual convention; holds a meeting of all representatives in attendance at convention; submits information for publication in The Bell Tower.                             

23. HISTORIAN - ensures that ABA history and records are secured and maintained. Archive information shall be made available to members.  A nominal fee is charged for copying.

24. HOTEL COORDINATOR – serves as a non-voting member of the Convention Committee; determines which hotel in the host city will fulfill ABA criteria for a convention site; negotiates terms; signs contract after receiving approval of the Legal Advisor and Executive Board.  Approved action shall be duly recorded in the Executive Board minutes.

25. WEBSITE COORDINATOR – manages, monitors, and updates the Internet website (http://www.americanbell.org) that promotes ABA and acts as liaison between the Internet user and ABA. The Coordinator works with resource persons who have internet access and bell knowledge to enable response to the various inquiries of the internet user.

26. JOB DESCRIPTION COORDINATOR – annually updates Job Descriptions and Procedures with changes submitted by officers, appointees, or committees.

27. MEMBERSHIP COORDINATOR –

a. is bonded; the Legal Adviser shall hold the bond;

b. receives all payments of dues; forwards all monies to the proper ABA account; sends quarterly reports to the Treasurer;

c. sends an annual renewal notice to each membership address;

d. maintains an up-to-date membership database and provides addresses of all current memberships to the printer in support of the mailing of The Bell Tower. A backup copy of the database shall be provided to a designated member of The Bell Tower Committee.

e. The Coordinator position shall be for an indefinite number of years subject to annual evaluation by The Bell Tower Committee and with the approval of the Executive Board.

f. Should the position become vacant, an advertisement for applicants shall be published in The Bell Tower.

g. Selection of a new Membership Coordinator shall be made with the majority vote of The Bell Tower Committee and with approval of the Executive Board.

28. MEMBERSHIP EXPANSION – The goal of this committee is to expand ABA membership throughout the world. The President, with Executive Board approval, shall appoint three members.  The members shall select a Chair. The Membership Coordinator, Second Vice President, and The Bell Tower Editor shall serve in an advisory capacity.

29. SOCIAL MEDIA COORDINATOR - monitors and administers the ABA Facebook page and other social media formats.

30. SPECIAL SERVICES COORDINATOR - provides ABA programs for rent to members, Chapters, and Regional Groups.

31. TOWN CRIER - an important position within ABA that sets a historic example of the use of bells in early history. The Colonial attire and the ringing of the Town Crier Bell to announce ABA meetings preserve the history and tradition of the Town Crier function.  The Town Crier represents the character of ABA to the outside world as members are called to each convention session.

32. WELCOME LETTER WRITERS - are members willing to give of their time and talent to write letters extending the hand of orientation and friendship to new members of ABA.  The President, with Executive Board approval, shall appoint committee members.  The members shall select a Chair.

 

COMMITTEES

33. AUDIT COMMITTEE – audits the Treasurer's books and other treasury records; verifies the bank balance; examines any checkbooks; spot checks the vouchers; and verifies the membership list against the amount of dues received.  The audit shall include the latest quarter as well as any required financial transactions made by the Treasurer at the Convention.

34. THE BELL TOWER COMMITTEE shall:

  1. conduct the annual performance evaluation of The Bell Tower Editor and the Membership Coordinator;
  2. be responsible for the solicitation of advertising in The Bell Tower and shall determine the cost of same;
  3. see that accepted ads relate only to bells and bell related topics unless otherwise approved by the Executive Board;
  4. require at least one member on the committee with expertise in advertising, and one member to handle Collins Fund reports and correspondence (see Standing Rule #11).

35. THE BELL TOWER EDITOR -

  1. is an independent contractor and shall operate under an agreement with The Bell Tower Committee and approval of the Executive Board; agreement shall allow fee and appropriate expenses;
  2. works closely with The Bell Tower Committee, Membership Coordinator and the printer to coordinate the production of ABA’s official magazine, The Bell Tower;
  3. is responsible for procuring, compiling, editing and proofreading all articles, photographs, and informative material for bi-monthly publishing;
  4. endeavors to continue the magazine’s sense of tradition and member unity;
  5. provides timely camera-ready copy for the outside printer hired by ABA.
  6. The position shall be for an indefinite number of years subject to annual evaluation by The Bell Tower Committee and with approval of the Executive Board.
  7. Should the position become vacant, an advertisement for applicants shall be published in The Bell Tower.
  8. Selection of a new Editor shall be made with the majority vote of The Bell Tower Committee with Executive Board approval.

36. BYLAWS COMMITTEE

  1. If one or more positions or viewpoints on changes cannot be resolved by the Committee and/or the Executive Board, then each proposal shall be sent to the Editor for publication in the March-April issue of The Bell Tower.
  2. After Bylaw changes are approved by the membership, the person who was the Bylaws Committee Chair when the changes were made shall prepare a revised and dated set of Bylaws for the Committee file and forward a copy to the Secretary.
  3. Copies of the Charter, Bylaws, and Standing Rules shall be made available to members on the website, and/or upon request to the Secretary or to the Bylaws Chair.

37. CONVENTION COMMITTEE – The Committee shall:

    1. with input from the President, Executive Board, Hotel Coordinator, and members, recommend locations and dates for future ABA conventions;
    2. endeavor to rotate the locations for annual conventions around the country (east, south, central and west);
    3. work to assist and support chapters and members to facilitate all phases of convention;
    4. help to recruit an (City and/or Year) Convention Coordinator and others needed to fulfill the responsibilities of convention leadership;
    5. maintain a current description of general details of each Annual Convention in some type of organized format which can be reviewed by the Executive Board and others planning future conventions;
    6. maintain an inventory of all tangible properties of ABA. The committee shall know with whom and where all properties are located, shall submit an annual report of same, and shall assist in seeing that all properties are properly maintained.

38. (CITY AND/OR YEAR) CONVENTION COORDINATOR –

  1. works and confers with the President, the Convention Committee, and various committees as needed; 
  2. endeavors to keep within the convention budget and approves vouchers to the convention treasurer for payment; 
  3. after obtaining approval of the President, shall present an outline of the convention program to The Bell Tower, Website Coordinator, and the Social Media Coordinator;
  4. shall keep a file of all records;
  5. receives advance appropriations for convention use, the amount and date to be determined by the Executive Board.

39. SPECIAL COMMITTEES - A Special Committee is appointed for specific purposes by the President and the Executive Board.  This committee continues intact until the appointed task is completed or is disbanded by the Executive Board, through as many administrations as may be necessary.  The size of a special committee may vary according to the scope of the assigned task.  The current President shall be an ex-officio member of any special committee.

 

DISCIPLINARY ACTIONS

40. The Executive Board may terminate, suspend or discipline any member, Chapter, or Regional Group for cause. Cause for such action may be a violation of a Bylaw, Standing Rule, or any other conduct which the Executive Board believes is unacceptable to the interests of ABA.  The member, Chapter, or Regional Group shall have the opportunity to present any relevant information, in writing, in person, or through a representative, to the Executive Board before final action is taken. Termination, suspension, or disciplinary action shall be by a two-thirds (2/3) vote of the Executive Board, a quorum being present.

 

AMENDMENT OF STANDING RULES

41. Standing Rules may be suspended by a majority vote or be amended or rescinded by a two-thirds vote at the annual business meeting.  If members were given prior notice of the proposed action, the rule may be amended or rescinded by a majority vote.

42. The Bylaws Committee is authorized to correct article and section designations, punctuation, and cross references, and to make such other technical and conforming changes as may be necessary to reflect the intent of ABA in connection with amendment to the Bylaws or Standing Rules. 

                       

                               

 

 

 

 

                    American Bell Association International, Inc

 

Special Rules of Order

 

 

 

I.  Procedures for E-mail Meetings and Voting

 

General Provisions/Rules:

 

Process:

  1. Anyone can start a discussion on a topic that they want the Board/Committee to address.
  2. The President/Chairman gives notice of a meeting, setting a day and time (including time zone).
  3. At set time, President/Chairman calls meeting to order, introduces topic and establishes subject line identification.   This ID is to be used on all further emails on this topic.  President/Chairman asks for a motion.
  4. Any member responds with a motion (first responder “wins”).
  5. Any member seconds the motion (first responder “wins”).
  6. President/Chairman states motion giving maker and seconder for the record and sets time frame for discussion, 5-10 days is suggested.
  7. Members acknowledge receipt of motion and participate in discussion, ask questions, and/or give information.  Discussion should be germane, concise and to the point.
  8. Amendments can be proposed but need second and are then processed by President/Chairman (discussion and vote on the amendment). If amendment passes, President/Chairman asks for continued discussion on motion as amended, using same timeframe or extending it with general consent.
  9. At end of set time, President/Chairman closes discussion and calls for the vote setting a deadline for votes within 3-5 days.
  10. All members vote using a simple yes or no.  No further discussion or commentary should be included.  Note: the maker, seconder and President/Chairman can all vote.  If a confidential vote is desired as in a ballot versus voice vote, the votes could be sent just to the President/Chairman and the recording secretary.   (Used rarely)
  1. At the end of that time, President/Chairman closes voting and announces results stating the number for and against and resulting action and then adjourns meeting.
  2. Secretary records for “minutes” and for actions to be ratified at next face-to-face meeting.
  3. President/Chairman or designee notifies any committee(s) or individuals affected by vote.